These Affiliate Program Terms (the “Terms”) govern your participation as an affiliate (“Partner,” “you”) in the AiHeadshots affiliate program (the “Program”), operated by Studio Pod LLC, a Texas limited liability company headquartered in Houston, Texas (“AiHeadshots,” “we,” “us”). By submitting an application or accepting an invitation to participate, you agree to these Terms, our Terms of Service, and our Privacy Policy.
1. Eligibility
You must be at least 18 years old and legally able to enter binding contracts in your jurisdiction. The Program is open to individuals, sole proprietors, and businesses worldwide, subject to applicable export and sanctions laws (we cannot pay partners in jurisdictions sanctioned by the U.S. government). You may not participate if you are a current employee or contractor of AiHeadshots or Studio Pod LLC, or a competitor of AiHeadshots that operates a generative AI portrait product.
2. Application and approval
Participation requires application through our partner platform, Tolt. Each application is reviewed manually, typically within twenty-four (24) hours. We may approve, decline, or revoke approval in our sole discretion. Common reasons for decline include: no demonstrable audience, audience overlap with prohibited categories (see Section 8), prior trademark or brand-bidding violations, or a misrepresentation on the application.
3. Definitions
“Referral Link” means the unique URL or coupon code issued to you through Tolt that identifies traffic and purchases attributable to you.
“Qualifying Purchase” means any paid order placed at aiheadshots.ai or app.aiheadshots.ai by a Referred Customer, including Basic, Professional, Executive, Teams, repeat orders, and additional credits, on which payment has cleared and the refund window (Section 6) has expired without a refund being issued.
“Referred Customer” means a visitor who arrives at our site via your Referral Link, whose attribution cookie has not expired (see Section 5), and who completes a Qualifying Purchase.
4. Commission
We pay a flat twenty-five percent (25%) of the pre-tax, post-discount Qualifying Purchase amount on every order placed by a Referred Customer within the cookie window described in Section 5. Commission applies across the full price ladder — Basic ($29), Professional ($39), Executive ($59), Teams (volume-priced from $22–$29 per seat), and any subsequent repeat orders, additional credits, or upgrade purchases by the same customer within the cookie window.
Commission is calculated on net revenue we actually receive — meaning after payment processor fees are not deducted, but after coupons, taxes, refunds, and chargebacks are. Promotional codes offered through Tolt that you provide to your audience reduce the purchase price; your commission is calculated on the discounted total.
5. Attribution and cookie window
Attribution uses a last-click model with a 90-day cookie window. When a visitor clicks your Referral Link, a first-party attribution record is created in our system and on our domain via Tolt. If that visitor completes a Qualifying Purchase within ninety (90) days of their most recent click on your Referral Link, the purchase is credited to you. The window resets each time the same visitor clicks your link again.
If a visitor clicks multiple partners’ links within the window, the most recent click before purchase wins. We do not split attribution between partners.
Attribution is browser- and device-scoped. Visitors who clear cookies, switch devices, or arrive through anti-tracking tools may not be attributable to you — this is a limitation of cookie-based attribution generally, not a denial of credit.
6. Refunds, chargebacks, and clawbacks
We offer a 14-day money-back guarantee on every order. If a Referred Customer’s order is refunded (full or partial) or charged back, the corresponding commission is reversed in full and deducted from your next payout. Historical refund rate is under four percent (4%); clawbacks are uncommon but contractually permitted.
7. Payment terms
Commissions are paid monthly, on the 15th day of each calendar month, for commissions that have completed the 14-day refund window in the prior month. Payments are issued through Tolt via PayPal or bank transfer (where available). The minimum payout threshold is $50 USD; balances below that threshold roll forward to the next month.
You are solely responsible for any income, withholding, or other taxes owed on commissions you receive. If you are a U.S. partner earning more than $600 in a calendar year, we will issue an IRS Form 1099 and require a completed W-9 before any payout. Non-U.S. partners may be required to submit a W-8BEN or equivalent.
8. Promotional restrictions
You may promote AiHeadshots through any lawful channel that aligns with your audience — newsletters, podcasts, social media, owned-audience paid ads, content sites, YouTube reviews. The following practices are prohibited and will trigger immediate suspension and clawback of pending commissions:
- Direct brand bidding. You may not bid on “aiheadshots,” “ai headshots,” “aiheadshots.ai,” or close variants on Google Ads, Bing Ads, Meta, or any other paid-search or paid-social platform. You may not run ads on a domain that visually mimics ours.
- Trademark abuse. You may not register domains, social-media handles, or business names that include “AiHeadshots,” “Studio Pod,” or confusingly similar variants.
- Misrepresentation. You may not state or imply that our product is free, that results are guaranteed for any individual, that we endorse you personally, or that you are an AiHeadshots employee or official spokesperson.
- Unsolicited communications. You may not send spam or any communication that violates the CAN-SPAM Act, GDPR, CASL, or any other applicable anti-spam or privacy law.
- Incentivized traffic. You may not promote through paid-to-click, cashback, reward-points, autosurf, or similar incentivized-traffic sources, or use bots, click farms, or automated tooling to generate clicks or impressions.
- Adult, hateful, or illegal contexts. You may not promote AiHeadshots alongside pornography, violence, hate speech, illegal goods or services, or any content prohibited by our Terms of Service.
- Self-referral. You may not earn commission on purchases you make yourself, on behalf of your immediate household, or on behalf of your business, using your own Referral Link.
9. Use of brand assets
We grant you a limited, non-exclusive, revocable, royalty-free license to use the AiHeadshots name, logos, screenshots, sample images, and marketing assets we make available in the Tolt resources library, for the sole purpose of promoting the Program. You must use assets exactly as provided — you may not alter logos, modify product screenshots in misleading ways, or composite our brand marks with another brand without our written permission. All goodwill from your use of our marks inures to AiHeadshots.
10. Confidentiality
Any non-public information we share with you in connection with the Program — including unreleased product details, pricing forecasts, conversion data, custom commission terms, or other partners’ identities — is confidential. You agree not to disclose it without our written permission.
11. Independent contractor relationship
Nothing in these Terms creates a partnership, joint venture, agency, franchise, or employment relationship. You are an independent contractor with no authority to bind AiHeadshots to any obligation.
12. Term and termination
These Terms remain in effect for as long as you participate in the Program. Either party may terminate, with or without cause, at any time, by giving written notice through the Tolt platform or by email to hello@aiheadshots.ai.
On termination: (a) your Referral Link will be deactivated within seven (7) days; (b) commissions on Qualifying Purchases made before deactivation will be paid out on the next regular payment date, subject to the refund window and the $50 minimum threshold; (c) Sections 9 (Brand assets), 10 (Confidentiality), 14 (Liability), and 16 (Governing law) survive termination.
We may terminate immediately, withhold any pending commissions, and seek other remedies if we determine in good faith that you have breached Section 8 (Promotional restrictions), engaged in fraud, or otherwise materially breached these Terms.
13. Modifications
We may update these Terms from time to time. Material changes will be announced by email to the address on file at least fourteen (14) days before they take effect. Your continued participation after the effective date constitutes acceptance. The version posted at this URL is always the operative version.
14. Disclaimer and limitation of liability
The Program is provided on an “as is” basis. To the maximum extent permitted by law, AiHeadshots disclaims all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Program, tracking, or payouts will be uninterrupted, error-free, or free from third-party (e.g., Tolt, Stripe) disruption.
To the maximum extent permitted by law, our total aggregate liability to you arising from or relating to the Program will not exceed the total commissions paid or payable to you in the twelve (12) months preceding the event giving rise to the claim. We will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or any loss of profits or revenue.
15. Indemnification
You agree to indemnify, defend, and hold harmless AiHeadshots, Studio Pod LLC, and our officers, directors, employees, and affiliates from any claim, demand, loss, or liability (including reasonable attorneys’ fees) arising out of: (a) your breach of these Terms; (b) your promotional activities or content; (c) your violation of applicable law; or (d) your violation of any third-party right, including intellectual property or privacy rights.
16. Governing law and disputes
These Terms are governed by the laws of the State of Texas, without regard to its conflict-of-laws principles. Any dispute arising out of or relating to these Terms or the Program will be brought exclusively in the state or federal courts located in Harris County, Texas, and you consent to the personal jurisdiction of those courts.
17. Entire agreement
These Terms, together with our Terms of Service and Privacy Policy, constitute the entire agreement between you and AiHeadshots concerning the Program. If any provision is held unenforceable, the remaining provisions remain in full force and effect.
18. Contact
Questions about these Terms, your account, payouts, or specific promotional plans? Email hello@aiheadshots.ai. Joseph (founder) reads every one personally.
Studio Pod LLC
Houston, Texas, USA